Restorative Justice in
Abbotsford began in 2001

PART 5 - PROCEEDINGS AT ASSOCIATION MEETINGS

22.  The business transacted at the annual general meeting will include :

          22.1     the adoption of rules of order;

          22.2     the consideration of the financial statements;

          22.3     the report of the Directors;

          22.4     the report of the auditor, if any;

          22.5     the election of the Directors;

          22.6     the appointment of the auditor, if required; and

          22.7     any other business that, under these Bylaws, ought to be transacted at an annual general meeting, or business which is brought under consideration by the report of the Directors issued with the notice convening the meeting.          

23.  Special business is all business transacted at an annual general meeting except for 22.1 – 22.7, and all business at other Association meetings except for the adoption of rules of order.

24.  No business, other than the election of a presiding officer and the adjournment or termination of the meeting, shall be conducted at an annual general meeting, a Board of Directors meeting or an Association meeting at a time when a quorum is not present.

          24.1     If at any time during an annual general meeting, a Board of Directors meeting or a Association meeting there ceases to be a quorum present, business then in progress shall be suspended until there is a quorum present or until the meeting is adjourned, re-scheduled, or terminated.

          24.2     A quorum for a Board of Directors present meeting, an annual general  meeting, or an Association meeting is five members or a greater number as the members may determine by ordinary resolution at an annual general meeting.

25.  If within 30 minutes from the time appointed for an annual general meeting, a Board of Directors meeting or an Association meeting a quorum is not present, the meeting, if convened at the request of the members shall be terminated; but in any other case, it shall stand adjourned to the day, time and place as decided by the Chair of the Association, and failing such decision, the same day in the next week, at the same time and place. If at the subsequently scheduled meeting, a quorum is not present within 30 minutes from the time appointed for the meeting, the members present constitute a quorum. (Member requests are referenced in the Society Act 2004 under item 58 “Requisitions”)

26. Subject to Bylaw 27, the Chair of the Association, the Vice-Chair, an Executive Member or one of the other Directors present, shall preside as the presiding officer of an annual general meeting, a Board of Directors meeting or a Association meeting.

27.  At an annual general meeting, a Board of Directors meeting or a Association meeting, the members present shall choose one of their own to be the presiding officer if:

          27.1     there is no Chair, Vice-Chair, Executive Member or other Director present within 15 minutes after the time appointed for holding the meeting; or

          27.2     neither the Chair nor any other Directors present are willing to act as the presiding officer.

28.   Adjournment

          28.1     When an annual general meeting, a Board of Directors meeting or an Association meeting is adjourned from time to time and from place to place, no business other than the business left unfinished at the meeting from which the adjournment took place shall be transacted at the subsequently scheduled meeting.

          28.2     Notice of the subsequently scheduled meeting shall be given as in the case of the original meeting.

29.  The rules contained in the simplified edition of Robert’s Rules of Order shall govern all matters of procedure not covered by these Bylaws.